how to do dental bookkeeping

Do not skip this step, because you want to get a feeling of the bookkeeper’s professionalism and ability to communicate. Calling references will allow you to get a handle on what their experiences have been like and help you choose dental bookkeeping the right firm for your needs. There are several ways to validate the reputation of the firms you consider hiring. Keep in mind that testimonials are usually solicited, and no firm will share a testimonial that isn’t positive.

  • Now that the transactions have been uploaded to your bank feed all that’s left is to categorize them.
  • If they don’t, make sure to ask what technology and automation they use.
  • Good bookkeeping is the nuts-and-bolts of every thriving business, including every profitable dental practice.
  • Accounting software is now being used in most of the accounting activities of different businesses.

The Cash flow statement lets the business owner know exactly where his Cash is going and exactly how much cash he’s generating day to day in his business. It’s a good practice to reconcile your accounts as often as you can, but at the bare minimum, you have to do it at least monthly. While your focus is on your patients, your practice isultimately a business. Ignoring or underserving the financial aspect of that business is a surefire way to compromise patient care.

Patient Prism is A.I.-driven software that helps dental practices grow new patient revenue by booking more first-time callers.

In many instances the problem usually occurs due to the fact that either some transaction was duplicated and counted twice; for that instance, you’ll need to find a duplicate transaction and delete it. If for whatever reason that number does not exactly match, that means that there is something wrong with the transactions that you’ve categorized. Bryan cofounded the company with his wife, Shannon, and together they lead the US-based virtual solutions company and its 550 people, who all work virtually.

how to do dental bookkeeping

We collect your accounting information via an online form to begin your dental accounting and bookkeeping process. Balancing your accounting and dental bookkeeping along with managing your patient care is a difficult task for anyone. If a bookkeeping firm refuses to disclose fees or hedges when you ask about them, you should continue looking for a firm that isn’t keeping secrets. Some firms may charge on an hourly basis and others may prefer to work on a monthly retainer.

The Importance of Professional Bookkeeping for Dentists Dental CPA Near Me

Your day is jam-packed from seeing patients to managing employees and ensuring that billing is completed on schedule. The last thing you want to be doing is going through each transaction and reconciling accounts and managing accounts receivables. You need to spend your time doing more of what you love. We’ve assisted many dental practices in making sense of their books so they may make better business decisions.

If the accountant is not an expert then there might be more duration needed for completing the task. Outsourcing accounting will get experts working for your accounting task who can do all activities speedily to improve the accounting process. They can bring efficiency in dental bookkeeping in the proper way. Information provided on this web site “Site” by WCG Inc. is intended for reference only.

Essential Accounting Terms and Concepts for Dental Practice Success Dental Accounting

It minimizes the clutter that comes with paper and makes it easier to maintain reliable financial records. Hiring, managing, and paying (though hopefully not dismissing!) staff will soon become part of your clients’ professional lives. As their accountant, you can play a key role in this learning curve. Start by providing advice on the general employment rules in your jurisdiction, touching on matters such as safety, minimum wage, overtime, annual vacation and statutory holidays. Nevertheless, there are some common considerations that apply to most health care businesses, regardless of where they’re located.

Prior to starting Titan Web Agency, he freelanced in SEO and Web Design while working in the corporate world. Tyson is a graduate of Brigham Young University, the father of 5, and enjoys spending time with his family. Bookkeeping technology has made the process of tracking accounts and inputting payments and expenses easier than ever. If they respond professionally and encourage reviewers to contact them for one-on-one assistance, then it’s a good sign that they respect their clients and will respect you.

Goal Setting, One Step at a Time

Certified accountants provide accounting services tailored to specific industries. As your business grows, your taxes will become more complex. We will help you maximize your tax savings as your business grows.

You should also check to see if they have experience with the accounting or bookkeeping software that you use. As we mentioned above, one of the key duties of a professional bookkeeper is to create a chart of accounts. Their job is one that’s ongoing throughout the year and provides your accountant with the information they need to analyze your finances, provide tax planning tips, and so on. Now that you’re accounts are reconciled and your bookkeeping is up-to-date,  you can easily generate Financial reports that determine exactly how well your business is doing. To reconcile your account means making sure that all the transactions in your QuickBooks match up to the transactions in your bank statement and that there are no disparities between the two. Reconciliations are important because they can help catch overdraft transactions and fraudulent financial activity.

You can use this guide to research bookkeeping firms, evaluate their services, and choose the right bookkeeper for your practice. The dental bookkeeping firm you hire will be responsible for tracking your cash flows and expenses and possibly managing your payroll too. Therefore, hiring a trustworthy firm with a good reputation is essential. At Drilldown Solution, we provide dental practices with accurate and effective bookkeeping services to help you make real-time decisions that accelerate growth. Bookkeeping is one of the most important functions for a dental practice. Dental business owners rely on bookkeeping to ensure they are spending their money appropriately.

It’s good practice to have this setup when you first get started with your accounting software, As this would make categorizing your transactions a lot simpler. To put it simply bookkeeping is recording all the transactions that happen in your business. Bookkeeping plays a vital role in understanding how your dental practice is doing financially. Just like other small businesses, your dental practice cannot afford a costly audit, undetected embezzlement, or just plain old inefficiency.


Get it wrong and there’ll be a domino effect, a chain reaction that could jeopardise not only your business’ success, but the standard of care you provide. Accounting software is now being used in most of the accounting activities of different businesses. Outsourcing can help to get access to the relevant accounting software that can integrate with different tools and accounts of dental clinic. This software can relieve you from complex tasks and focus more on core dental activities. Bookkeeping and accounting is a little consuming process where some activities takes longer duration to complete.

  • Revenue appears on the statement when the income “cash” is received.
  • Accounting and perhaps bookkeeping is a profession, not a hobby.
  • To generate reports in QuickBooks all you have to do is go under the reports tab and select what kind of report you want to run.
  • Accounts Junction is a well-known accounting services providing agency across the globe.
  • It is helpful to remember that under every balance sheet, the accounting principle should remain true that liabilities, plus owner’s equity, must always equal assets.
  • We teach you step-by-step how to calculate and compare your practice overhead percentages against the average of other practices.
  • Our platform will automatically break down your spending into essential dental categories that show you areas where your dental practice overhead is higher or lower than your peers.

We will get aligned around your vision and goals for your dental practice bookkeeping, to be sure we will be the right fit. Every bookkeeper on our team is required to have a 4 year accounting degree, and minimum of 3 years CPA firm experience. My biggest challenge was staying organized and up to date. I had been using old school Quickbooks Desktop for years and doing my own books.